How Thought Leadership Can Grow Your Medical Writing Business

If you're an early to intermediate freelance medical writer, you're probably juggling researching, writing, editing, and maybe even dabbling in client outreach, admin work, and wondering how on earth to stand out in a crowded field.

Good news? There's a better way than cold pitching your services to a hundred companies and hoping something sticks. Thought leadership can help you position yourself as the go-to expert clients are already looking for and it works even if you're still building your portfolio.

Let’s dive into a realistic approach to building visibility and credibility through strategic thought leadership. Here are some honest insights and practical ways to attract opportunities.

IN THIS ARTICLE:

• Who's Actually Hiring Medical Writers?
• Where to Find Your Medical Writing Clients
• What to Share: Making Complex Work Relatable
• How to Build a Weekly Thought Leadership Rhythm
• How to Use Personal Experience to Build Trust
• How to Use Testimonials Strategically
• Using Thought Leadership to Sell Thoughtfully
• How to Leverage What You’ve Already Created
• Thought Leadership Leads to Inbound Opportunities
• Tips for Marketing to Multiple Audiences

Who's Actually Hiring Medical Writers?

Before we get into strategy, it’s important to know who your ideal clients are first. As a freelance medical writer, you're solving specific communication problems for teams that are under pressure to deliver results fast and accurately. Your ideal clients would be:

• Medical affairs teams at pharmaceutical and biotech companies

• Health tech founders looking to build authority

• Marketing and comms managers at medical education or CME providers

• Clinical trial recruiters and CROs

• Scientific publication managers at agencies

Knowing who you're speaking to will help you shape your messaging, pick the right platform, and choose content formats that hit home.

Where to Find Your Medical Writing Clients

LinkedIn is one of the best platforms for freelance medical writers to build thought leadership because your clients are already there posting, commenting, hiring, and looking for expertise.

Other spaces to consider include:

• Industry conferences (live or virtual)

• The American Medical Writers Association (AMWA) or other MedComms networking groups

• Niche job boards (though these are better for finding temporary work than building a brand)

• Specialized Slack or Facebook communities

What to Share: Making Complex Work Relatable

Content creation can be fun if it's based on REAL insights from YOUR experience. Thought leadership content needs to show clients how you think and work, not that you can churn out generic LinkedIn posts or articles. Your thought leadership content doesn’t need to be polished to perfection (read: try not to spend 2-3 hours overthinking each post 👀).

Here are some prompts to get started with:

• Break down a paper you worked on

• Share the before/after of a slide deck you helped clarify

• Walk through how you structured a literature review across multiple time zones

• Give your opinion on why most pharma slide decks fall flat (and how you fix them)

• Answer frequently asked client questions in a post (which is great for SEO, too)

• Explain a medical concept you are passionate about (what it is and why it's important)

How to Build a Weekly Thought Leadership Rhythm

When my first business coach encouraged me to start posting and engaging on LinkedIn, I took the advice too seriously and spent 20 hours/week going down LinkedIn rabbit holes. I quickly realized that was not sustainable for me if I still had work to deliver. Here's what I've learnt since then: you don’t need to post daily. What matters more is consistency and variety.

Here’s a content cadence that works for my clients:

Monday – Myths or misconceptions. Address something people misunderstand about medical writing. This positions you as an expert and helps your audience rethink what they assume.

Tuesday – Behind the scenes. Share your workflow, your process, or a lesson from a past project.

Wednesday – Ask me anything (AMA). Answer questions from potential clients or offer a “Did you know?” carousel to educate your audience.

Thursday – Hot take or poll. Encourage engagement by offering your perspective or starting a discussion.

Friday – Tools & resources. Share tools you use to streamline your workflow (bonus points if they’re affiliate links or part of your intellectual property).

Weekend – Connection or reflection. Share a lesson, client story, or even something personal that ties back to your work, like “A client recently told me they finally feel peace outsourcing their writing. Here’s how I helped.”

How to Use Personal Experience to Build Trust

Thought leadership through personal storytelling builds connection. One of my top performing posts was about the challenges I overcame before and during my PhD and how they shaped my success story.

You can write something similar by asking yourself questions like:

• What was my "enough is enough" moment that made me pursue this path?

• What belief did I have to let go of to take myself seriously as a professional?

• What’s one time a client said something that made me feel, "Yes—this is what I’m meant to do"?

For example, maybe you worked with a researcher who was burned out trying to finish their manuscript. You stepped in, made sense of the chaos, and helped them land an acceptance. That’s a win worth sharing and a signal to others that you bring clarity and results.

How to Use Testimonials Strategically

Did you know you can use AI to summarize themes, emotions, or outcomes clients mention most often? The global insights on what it is to work with you can help you clarify your value proposition and improve your marketing by using phrases your audience naturally relates to in your website copy, carousel posts, or even your pitch templates.

To dictate your testimonials to ChatGPT, click on the microphone button on the bottom right corner of the text box and record yourself reading through all the testimonials.

Or, if you prefer having a backup file, try reading your testimonials aloud into another voice-to-text tool (e.g., in Microsoft Word) and uploading that transcript into ChatGPT.

Using Thought Leadership to Sell Thoughtfully

Selling doesn’t have to feel pushy. If your content shows the behind-the-scenes of your work, and clients see themselves in your examples, you’re already building demand.

A tip I learnt from Jon Berghoff, who grew Vitamix sales by 400% in 4 years, is "always give before you ask." In other words, to sell with integrity, offer value and then invite action using soft call-to-actions (CTAs) like:

• “If this sounds like something you need help with, DM me ‘abstracts’ and let’s talk.”

• “I offer strategy calls to help you plan your next publication. Comment ‘STRATEGY’ for details.”

• “Here’s a look at my template for scientific blog posts—clients say it helps them publish faster.”

How to Leverage What You’ve Already Created

If you’ve already spent hours creating templates, guides, or workflows, you’re sitting on potential intellectual property.

You can package up your materials and:

• Sell them as digital products (guides, checklists, templates)

• Use them as bonuses to close higher-ticket service deals

• Offer them as part of your onboarding process

For example, if you’ve created a white paper for a biotech client and built a process along the way, you can turn that process into a blog post, a downloadable PDF, or a lead magnet. If it saved you time and made the client happy, someone else would surely pay to skip the learning curve!

Thought Leadership Leads to Inbound Opportunities

When your content is relevant, consistent, and aligned with what your clients need, people take notice.

You’ll start seeing more inquiries via LinkedIn, clients who already trust your expertise, and requests for collaborations, guest talks, or consulting gigs. Plus, you’ll have an easier time setting your rates, negotiating scope, and saying no to work that doesn’t serve you.

Tips for Marketing to Multiple Audiences

Many medical writers struggle with the fear that talking to multiple audiences (e.g., researchers, health tech startups, CME providers) makes them sound scattered. Here's why I call BS. You can be multi-passionate and strategic. The trick? Specifically call out who you're speaking to at the beginning of each post. For example:

• “Hey, health tech founders: If you're prepping for a product launch, here's how a good medical writer can save your butt.”

• “If you're a researcher scrambling to get your abstract accepted for ASH, read this first.”

Clients will appreciate the clarity. You’ll come across as someone who gets them—because you do.